Southwest Florida Disc Golf Association Club Charter
The purpose of the Southwest Florida Disc Golf Association is to promote the growth and development of disc golf in local communities and supporting local charities by running clinics and tournaments throughout the year.
The Southwest Florida Disc Golf Association, herein and elsewhere to be referred to as the “S.W.F.D.G.A.” and the “Club”, sets forth in this charter, the structure of the Club and the rules to be adhered to by its members and officers. The S.W.F.D.G.A. is a non profit association of disc golfers formed to represent their collective disc golf interests. The club represents members of the Bonita Springs Course at the Bonita Springs Recreation Center, the Fort Myers Course at the North Fort Myers Community Park, and the Port Charlotte Course at the North Charlotte Regional Park. For communication purposes, the Club premises and business address is 3310 SW Santa Barbara Place, Cape Coral, FL 33914 made available to Club members and the general public.
The S.W.F.D.G.A.’s purpose is to:
Coordinate the members’ efforts in matters of:
Course development, improvement & maintenance,
Program and event scheduling and development,
Communication with members, recreational disc golfers, the community, the respective park departments and other clubs.
Provide club members an organization:
To promote disc golf membership and participation locally and regionally,
To voice their opinions and participate in a disc golf organization,
To provide credibility with park departments, potential sponsors, and the PDGA,
To expand disc golf in the area.
I admit that I am a disc-golf-a-holic. I confess that I have an uncontrollable desire to play disc golf. I will be fair, honest, and respect the course, the game, and my fellow disc golfers at all times. I will represent all that is good and fun about disc golf to the best of my abilities.
Full membership with full responsibilities and voting rights
Must pay dues and fulfill responsibilities
Entitled to full benefits and discounts
One year membership
A metal bag tag with a number on it
Free S.W.F.D.G.A. mailings & newsletters
The club will pay for the annual tournament entry fee for the winners of the club championship Pro and AM trophies
$20 – new members (includes a free club disc)
$10 / year – renewal
Minimal: (All members)
Maintain active club status and dues,
Support the Club, its sponsors, and its members and friends,
Assist with course maintenance and clean-up
Give assistance to new players and visitors,
Participate in a competitive, fair, fun and responsible manner at all events
Vote for Club Officers
Vote on all official club issues
All ‘Minimal’ responsibilities
Attend ALL Club meetings
Direct or co-direct an event (minimum of 1/year)
Serve on the annual tournament committee
Suspension of Membership:
A member may be suspended with a majority vote from the club officers for any of the following:
Repeated unsportsmanlike conduct, such as: cursing, throwing objects in anger (other than discs), excessive displays of anger, overt rudeness, threats or willful physical harm to anyone present.
Willful destruction or harming of park property, plant life, or wildlife.
Cheating: A willful attempt to circumvent the rules.
Activities that are in violation of the law, park regulations, or Club rules
The suspension shall continue until the next regularly scheduled club meeting. The suspended member may address the club. A 2/3 quorum must be present at the meeting and a positive simple majority vote will be required for reinstatement. During the suspension, the suspended party loses all Club privileges and voting rights. There will be NO reimbursement of Club dues. A suspended member that is denied reinstatement may reapply the following year but is subject to the same voting approval requirements at that time.
The Club shall conduct meetings and business in a parliamentary manner with voting members electing Club Officers who then conduct club business based on the input from the club membership.
A quorum of 40% or 10 club members minimum must be present in order to conduct a vote. A quorum can also be met by the presence of 2/3 of the standing Club officers
A simple majority is required to pass or deny a resolution
A 2/3 club majority is required to pass or deny a Referendum, amend the Charter, or to reinstate a suspended member or officer.
Club Meeting and Elections:
Bi-monthly Meetings: the Club shall conduct bi-monthly meetings at one of the 2 main courses in February, April, June, August, October, & December. Meetings shall cover long range goals, special projects, event planning, course maintenance, and any other Club issues that arise during the year.
Annual Meeting: The Club shall meet in October for the annual meeting. The annual meeting shall consist of the election of officers every two years, voting for Referendums or Charter changes, membership polls, and events scheduling and planning. (Elected officers shall take office at the first meeting of the following year).
Special Elections: Special Elections may be called requiring a 2/3 quorum at a meeting to replace or add an officer during the year. The President may appoint a temporary officer if needed.
Absentee Voting: Members who are unable to attend a meeting may submit an absentee vote for matters of interest to them by submitting their opinion / vote to an officer in writing prior to the meeting. This does not replace the member’s duties to attend meetings.
Referendums: Some Club business may be too important to decide at quarterly meetings and may require a vote of the entire membership at the annual meeting or a special meeting. These Referendums must be voted by a 2/3 quorum and be approved by a 2/3 majority.
All official club operations shall be overseen by a club officer. It shall be the duty of all elected officers to do their best to serve the Club and to fulfill their responsibilities. Officers are required to attend all Club meetings, as well as serve on the annual tournament committee. Each Officer will direct or co-direct a minimum of one event per year. Only active members may be elected and hold office. An officer may be removed by a 2/3 vote by the Club. All terms shall be for a period of two years.
The President shall preside over meetings and direct overall Club operations. The President shall administer all judgments related to Club rules. The President shall accept applications for and appoint volunteer positions to perform Club duties as needed. The President may appoint temporary replacements for officers who cannot complete their terms.
Vice Presidents (Bonita, N. Fort Myers, & Port Charlotte):
The Vice Presidents shall be second in command at meetings in their city and fill in if the President is not available. The Vice President shall over see his/her individual courses including but not limited to: course maintenance, keeping merchandise for purchase by Club members and other individuals, holding extra bag tags for new members and signing up new members.
The Treasurer shall hold all Club funds, disperse Club funds as needed, and publicly confirm the financial responsibility for the Club. The Treasure shall provide financial activity reports of Club funds on a quarterly and annual basis. It is the responsibility of the Treasure to collect the money and reports from the individuals running leagues, signing up new members, and selling merchandise before each quarterly report. The Treasurer will oversee the collection of dues at the annual Club Championship and throughout the year.
The Secretary shall record all business of the club meetings and assist in all non-financial record-keeping. The Secretary shall provide activity reports of Club actions and events on a quarterly basis. The Secretary shall maintain a current Club database, collecting new members’ information from the Vice Presidents. The Secretary will be in charge of getting out all mailings a newsletters to Club members as well as get the information to the Webmaster to put on the Club website.
Removal from Office
Any officer may, at any time during the term of office, be removed from office for cause by a 70% quorum vote. A special election may be held to fill the office. If an officer wishes to retire, then he/she must inform the other officers by letter of resignation and that casual vacancy will be filled by the officers for the duration of the term.
This charter may be amended only with a 2 to 1 referendum vote during the annual meeting or a special election with the entire active membership eligible to vote. An announcement of the referendum must be made no less than two times prior to the vote on the amendment.
The Club may be dissolved or wound-up by a resolution of any ordinary or general meeting called for such purpose. If upon dissolution or winding-up of the Club there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed amongst the members of the Club, but shall be given or transferred to some other Club or institution having objects similar, wholly or in part to the objects of this Club. Should no Club be found with similar objectives, the proceeds amounted from property owned, shall be given to a recognized charity.
Glossary of Terms
Referendum – These are binding changes to the Club’s charter. In these cases the club, 66% of the voting quorum must agree in order for the proposed referendum to go in to effect.
Non-Referendum – These are non-binding motions and votes used to gauge support for or against a particular action. In the case of this club, non-referendum items are passed with a 60% of a quorum voting for the motion.
Quorum – The number of members present at a Club meeting needed to conduct club business. In the case of this club, this number is 10; with a minimum of 3 officers present.